HR & Payroll System in Kenya
Modern human resource and payroll management software engineered specifically for Kenyan labor laws and statutory compliance. Automate accurate PAYE, NSSF, SHA, and Affordable Housing Levy calculations, disburse password-protected payslips, manage leave balances, and export bank payroll files seamlessly.
- PAYE, NSSF, SHA & Housing Levy Compliance
- Automated Password-Protected Payslips
- Employee Leave & Attendance Tracking
- Bank Batch Files & M-Pesa B2C Disbursal
Stress-Free Payroll & HR Management Built for Kenya
Stay 100% compliant with changing statutory regulations while empowering your workforce.
Processing payroll in Kenya has become increasingly complex with dynamic statutory updates including the Social Health Authority (SHA), Affordable Housing Levy, revised NSSF tiers, and progressive PAYE bands. The Beatsy HR & Payroll System removes calculation errors, automates tax filings, and simplifies staff management into an effortless monthly routine.
Automated Statutory Calculations
Accurate computation of PAYE, Tier I & II NSSF, SHA (2.75%), and Housing Levy (1.5%) with zero manual formulas.
Instant Payslip Distribution
Dispatches confidential, password-protected PDF payslips directly to employee emails or via automated SMS links.
Electronic Bank Disbursal Files
Generates batch payment files formatted for major Kenyan commercial banks (Equity, KCB, Co-op, Stanbic, NCBA) and M-Pesa B2C.
Why Kenyan Employers & HR Teams Choose Beatsy
Engineered for accuracy, data confidentiality, and full alignment with Kenyan labor laws.
100% Statutory Compliance
Up to date with KRA iTax, NSSF Act 2013, SHA regulations, and the Affordable Housing Act 2024.
Hours Saved Every Pay Period
Cut payroll processing time from several days to under 30 minutes, even for multi-branch organizations.
Self-Service Employee Portal
Staff view historical payslips, apply for leave, check leave balances, and update personal details online.
Biometric Time & Attendance Sync
Connect biometric clocking machines directly to payroll for automated overtime and clock-in reconciliation.
Zero Data Leaks
Granular role-based permissions ensure salary information is restricted exclusively to authorized payroll executives.
Complete Audit Trail
Transparent records of every salary increment, bonus, commission, deduction, and loan repayment.
Comprehensive Modules for Human Resource Leaders
From recruitment and onboarding to automated exit processing and gratuity.
Employee Information Management
Central repository for KRA PIN, NSSF/SHA numbers, national ID copies, employment contracts, and emergency contacts.
Automated Payroll Engine
Handles basic pay, allowances, overtime, commissions, staff loan deductions, pension contributions, and relief.
Leave & Attendance Management
Configurable leave types (Annual, Sick, Maternity, Paternity, Compassionate) with approval hierarchies.
KRA iTax & Statutory Exporters
One-click export of pre-formatted CSV and Excel files for direct upload to KRA iTax, NSSF, SHA, and Housing Levy portals.
Staff Advances & Loan Ledger
Track company loans and salary advances with automated monthly principal and interest deductions.
Performance & Disciplinary Logs
Record employee appraisals, KPI scorecards, commendations, and disciplinary records confidentially.
Engineered for All Kenyan Workforce Structures
Flexible configuration for permanent staff, casual laborers, and contract professionals.
Permanent & Salaried Staff
Standard monthly payroll, pension deductions, tax reliefs, and annual increment schedules.
Casual & Daily Laborers
Piece-rate and daily wage calculations with bulk M-Pesa B2C payroll disbursement capabilities.
Commission & Sales Staff
Tiered sales commission calculations synchronized with CRM performance and deal closures.
Expatriate & Consultant Contracts
Non-resident withholding tax computations, gross-up calculations, and customized contract periods.
Expand Your Human Capital Stack
Integrate biometric devices, self-service mobile portals, and direct statutory return exporters.
Bulk SMS Payslip Alerts & Secure PDF Delivery
Automated encrypted PDF payslip delivery via email accompanied by instant SMS net pay notifications and download credentials.
Statutory KRA iTax, NSSF, SHA & Housing Levy Return Exporters
Pre-configured validation engines generating 100% compliant upload files for KRA iTax, NSSF, SHA, and Affordable Housing portals.
Employee Self-Service Mobile Portal & Leave App
Staff self-service mobile portal for instant leave applications, manager approvals, payslip downloads, and employee directory.
Biometric Time & Attendance Device Hardware Integration
Direct API synchronization with ZKTeco and Anviz clocking hardware for automated overtime, shift rosters, and clock-in reconciliation.
HR Software Deployment & Training in Nairobi & Thika
Local HR payroll specialists ready to configure your company policies and import staff databases.
Nairobi Corporate Hub
Supporting corporate headquarters, tech firms, financial institutions, and non-profits in Westlands, Upper Hill, and CBD with certified payroll setup and policy audits.
Thika Industrial Hub
Helping manufacturing plants, agro-processors, schools, and distribution companies across Thika, Ruiru, and Kiambu manage workforce payroll and casual wages.
Everything You Need to Know About Kenyan HR & Payroll
Practical guidance on PAYE, NSSF, SHA, Housing Levy, bank batch files, and software setup.
Transform Your HR & Payroll Operations
Contact our Kenyan payroll software specialists for a customized demonstration and quotation.