Why Kenyan Schools Need a Management System
Kenya has over 35,000 primary schools and 9,000 secondary schools, many still relying on manual registers, paper-based fee records, and WhatsApp for parent communication. A school management system (SMS) transforms school administration, improves transparency, reduces fraud, and enhances the experience for students, parents, and teachers.
Core Modules in Our Kenya School Management System
Student & Admissions Module
- Digital student registration and file management
- Online admission forms with parent portal access
- NEMIS/KNEC student number tracking
Fees Management (M-Pesa Integrated)
- Fee structure setup (term-by-term, grade-by-grade)
- M-Pesa Paybill integration for fee collection
- Automated receipts and fee statements
- Outstanding fees reports and parent reminders (SMS/WhatsApp)
Academic Performance & Results
- Exam marks entry and grade computation
- End-of-term report card generation
- Class rankings and performance analytics
Timetable & Attendance
- Automated timetable generator
- Daily teacher and student attendance tracking
- Parent SMS alerts for absentees
HR & Payroll
- Teacher and support staff payroll (PAYE, NHIF, NSSF)
- Leave management
- Performance appraisal tools
School Management System Pricing in Kenya
- Small school (under 500 students): KES 40,000 – 80,000
- Medium school (500–2,000 students): KES 80,000 – 200,000
- Large school / multi-campus: KES 200,000+
- SaaS plan: KES 5,000/month
We have deployed school systems across Nairobi, Thika, Kiambu, Muranga, Nyeri, and Meru. Contact our school systems team or request a free school software demo.